The Woodlands Area Quilt Guild Board Meeting
July 28, 2008 |
The Woodlands Area Quilt Guild Meeting
Attending: Roberta Klvac, Venetta Morger, Christa Krumins, Kytrena
Tuttle, Susan Walker, Rebekah Casey, Kathy Cervenka, Freda McDaniel,
Cheryl Bennett, Star Strahle, Judy Purgason, Mary Carpenter, Mary Temmen,
and Jackie Yost.
Roberta called the meeting to order at 6:30 p.m. There was some
discussion about the garage sale. Roberta said that Patti Dixon had
taken home unsold magazines and fabric to make grab bags for the quilt
show. She will also include quilt patterns as available.
Roberta then asked for approval of the minutes of the last board
meeting. Judy moved that the minutes be approved as written and Star
seconded the motion. Then Roberta asked for approval of the treasurer’s
report as printed in the newsletter. Mary Temmen moved that the
treasurer’s report be approved as printed and Christa seconded the
motion. Both motions carried.
Roberta asked Cheryl for her tentative budget for the quilt show. Cheryl
said the budget is a rough estimate since many of the cost figures are
not yet available. Cheryl said that Jeanette had worked the bus on the
recent shop hop and had filled the positions which were unfilled. Two
people are going to help Glenda Crawford with publicity. The steering
committee recommends that $1,000 seed money be included in any future
guild budget for a fundraiser. Spirit Exposition, the company who will
be furnishing the drapes, etc. for the show does not require any money
until the day of the setup, but publicity costs have already been
incurred.
Cheryl asked for any ideas for money makers at the show and stated that
we also need program ads. Jackie asked if we were still planning to sell
our guild cookbook at the show. After some discussion, it was decided to
invite Stephanie and her committee to attend the next board meeting for
an update. All members of the board will try to give Stephanie some
recipes at the guild meeting.
Venetta asked if we already had all of our vendors set. Judy said that
we were not concerned about filling the spots, but not all of them had
been filled yet. The hope is to find some interesting vendors at the
International Quilt Festival. Christa suggested that we invite the
vendors to advertise in the program. We will need to discuss further the
cost for the advertisements. We will furnish the vendors with a table,
chairs, the draping materials, etc. We will also pay for electricity and
will furnish breakfast. Roberta has found a bagel shop who will furnish
bagels for the vendors’ breakfasts and who will probably advertise in
the program. Roberta wondered if Sew-Ezi had been contacted and invited
to be a vendor. Jackie said she will check with Lynn when Lynn returns
from vacation.
Roberta said that we need a team to seek advertisers and she will bring
it up at the guild meeting.
Roberta asked if there were a motion to approve seed money for the quilt
show. Mary Carpenter moved that $1,000 be approved as seed money for the
quilt show and Kathy seconded the motion. The motion was approved.
Freda said that the garage sale made $2,425 and that donations can still
be made. The Board is very grateful for the wonderful job Lonnie did on
the garage sale and wants to thank her for all her hard work.
Christa and Jackie did not have the by-laws and standing rules ready but
will present them in October for the review of the board.
The scholarship checks will be distributed at the August meeting and
will be given to the recipient, mother or grandmother as the case may
be.
Kathy and Judy said that the August workshop which is Debbie Bowles of
Maple Island Quilts has only 4 or 5 places left. The workshop is on bent
pieces.
Roberta asked the board for their recommendation for a dues increase.
After discussion, Jackie moved that the dues be increased to $30 for
members, $20 for members after 65, and free for members 75 or over. Judy
seconded the motion. Rebecca suggested an amendment to keep the junior
member dues at $10. Jackie accepted the amendment as did Judy. The
motion carried.
The Christmas party was discussed. Mary Temmen asked that we email her
suggestions about the party. She would like to think of some mixers.
Mary Carpenter said that she had been buying materials for boutique
items and was wondering if she could get reimbursed. Roberta told her to
bring the receipts to Freda for reimbursement and told her that a budget
of $300 had been approved for the boutique.
Kytrena said she would send the pattern and information for the
Christmas stocking to members by email. She will make some paper copies
available to those who do not have email. The stockings should be turned
in by November. They will be hung at the Christmas party. Venetta
suggested that we vote on the best stocking by placing $1 in it.
Usually, we have done this in the past with the stocking containing the
most money being declared the winner. The money is donated to CPS along
with the stockings so that CPS can furnish toys for the stockings. This
year we will only donate the money to CPS and will then hang the
stockings at the show. Voting will take place again with the show
attendees and that money along with the stockings will be donated to CPS
for next Christmas.
Christa and Venetta said that they will both be out of town for the
September meeting and will need someone to handle the fat quarter lotto.
Jackie and Kathy said that they would take care of it.
Once again the Board would like to congratulate Lonnie on the garage
sale.
Star moved the meeting be adjourned and Christa seconded the motion. The
motion was passed and the meeting was adjourned at 8:10 p.m.
Respectfully submitted,
Jackie Yost
Recording Secretary
|
| |
|
Home
Meetings
Events
Members
Interests
About Us
Friends
